Corporate secretaries and board administrators spend hours manually transcribing meeting notes, verifying quorum requirements, formatting resolutions, and ensuring compliance with state non-profit laws. The process is tedious, error-prone, and pulls valuable time away from strategic governance work.
Board secretaries spend hours after each meeting drafting comprehensive minutes that meet legal requirements and governance standards. Manual documentation is time-consuming, risks omitting critical details, and creates liability exposure when minutes fail to properly record decisions, votes, and fiduciary actions.
CaseMark transforms meeting notes and recordings into professionally formatted, legally compliant board minutes automatically. Our AI captures all required elements—attendance, quorum verification, motions, votes, and resolutions—while maintaining the formal tone and structure expected by regulators, auditors, and stakeholders.
This workflow is applicable across multiple practice areas and use cases
Board meeting minutes are fundamental corporate governance documents required for all corporations, not just non-profits, documenting board decisions, resolutions, and fiduciary compliance.
Corporate governance attorneys regularly draft and review board minutes for for-profit corporations with identical structural requirements including quorum verification, resolution tracking, and signature blocks.
All corporations require formal board meeting minutes to document major corporate actions, maintain corporate records, and demonstrate proper governance for legal and regulatory compliance.
The workflow's core functionality of generating compliant board minutes with quorum verification and resolution tracking applies equally to for-profit corporations as it does to non-profits.
Healthcare organizations including hospital boards, medical foundations, and health system governing bodies require detailed board minutes to document compliance decisions and regulatory oversight.
Many healthcare entities operate as non-profits or have board governance structures requiring the same meeting documentation, quorum tracking, and resolution recording for regulatory compliance.
Newly formed corporations and non-profits need organizational meeting minutes to document initial board actions, officer appointments, and foundational resolutions required for entity formation.
Corporate formation attorneys must prepare initial board meeting minutes as part of the formation process, documenting critical organizational decisions with the same structural requirements as ongoing board minutes.
You'll need your meeting agenda and either meeting notes or a recording. CaseMark will extract all key information including attendance, motions, votes, and decisions. Optional documents like financial reports and committee reports can be included to enhance the minutes with accurate details from those presentations.
Yes. CaseMark follows state non-profit corporation law requirements and governance best practices. The minutes include all legally required elements: attendance records, quorum confirmation, exact motion language, vote tallies, resolution text, and proper certification. The output is suitable for regulatory review, audits, and permanent corporate records.
CaseMark appropriately documents that an executive session occurred, notes the general category of matters discussed, and records the time entered and exited. Privileged deliberations remain confidential while any formal actions taken following executive session are properly recorded in the official minutes.
Yes. While CaseMark provides comprehensive minutes meeting legal standards by default, you can adjust the level of detail for different sections. The system balances thoroughness with conciseness, focusing on material decisions rather than verbatim transcripts, and you can refine the output to match your organization's preferences.
Board secretaries typically spend 3-4 hours drafting minutes after each meeting. CaseMark reduces this to approximately 12 minutes for generation plus brief review time. This represents a time savings of over 90%, allowing secretaries to focus on governance support rather than administrative documentation.