Creating compliant document retention policies requires researching IRS guidelines, state regulations, and nonprofit best practices across multiple sources. Attorneys spend hours compiling retention schedules, drafting destruction procedures, and ensuring policies meet Sarbanes-Oxley requirements for nonprofits—all while balancing limited nonprofit budgets.
Creating compliant document retention policies requires researching IRS guidelines, state regulations, and nonprofit best practices across multiple sources. Attorneys spend hours compiling retention schedules, drafting destruction procedures, and ensuring policies meet Sarbanes-Oxley requirements for nonprofits—all while balancing limited nonprofit budgets.
CaseMark automates the entire drafting process by intelligently researching current IRS requirements, state regulations, and nonprofit governance standards. The AI generates comprehensive, legally compliant policies with proper retention schedules, litigation hold procedures, and role assignments—delivering professional documents in minutes instead of hours.
This workflow is applicable across multiple practice areas and use cases
Document retention policies are fundamental corporate governance documents that establish record-keeping standards for board minutes, resolutions, and corporate records across all entity types.
Corporate governance practitioners regularly draft retention policies for for-profit corporations using the same framework of board records, financial documents, and compliance requirements that apply to nonprofits.
Corporate attorneys need document retention policies for all business entities to ensure compliance with tax laws, corporate formalities, and regulatory requirements.
The retention schedule structure for financial records, governance documents, and personnel files applies equally to for-profit corporations, with similar IRS and legal compliance obligations.
Document retention policies must address data privacy regulations and establish protocols for secure destruction of records containing personal information.
Privacy compliance requires clear retention schedules and destruction procedures for documents containing sensitive data, making this workflow directly applicable to privacy law practice.
Employment attorneys need retention policies that specify how long to maintain personnel files, employment agreements, benefits records, and compliance documentation.
The workflow's personnel file retention schedules and compliance framework directly address employment law requirements for maintaining employee records under federal and state regulations.
CaseMark automatically researches and incorporates current IRS guidelines for nonprofit record retention, including the standard 7-year requirement for tax records. The AI verifies compliance standards from official IRS resources and integrates them directly into your policy with proper citations.
Yes. CaseMark allows you to upload existing organizational documents, bylaws, or document inventories. The AI analyzes these materials to create retention schedules and procedures tailored to your organization's specific document types and governance structure.
Absolutely. CaseMark generates comprehensive procedures covering both physical and electronic records, including secure digital storage, archiving methods, and compliant destruction protocols for electronic files. The policy addresses modern document management practices nonprofits actually use.
CaseMark researches state bar association resources and jurisdiction-specific regulations to ensure your policy meets both federal and state requirements. The AI identifies applicable state laws and incorporates them alongside IRS guidelines for complete compliance.
CaseMark automatically includes detailed procedures for suspending document destruction during audits, litigation, or investigations. The policy incorporates relevant Sarbanes-Oxley provisions applicable to nonprofits and provides clear protocols for implementing legal holds.
CaseMark generates a comprehensive, legally compliant nonprofit document retention policy in approximately 12 minutes. This includes researching current legal requirements, drafting all sections, and citing authoritative sources—a process that typically takes attorneys 5+ hours manually.
Yes. CaseMark drafts a detailed Responsibilities section that outlines specific roles for staff, board members, and officers in implementing the policy. The AI incorporates nonprofit governance best practices to ensure clear accountability and proper oversight.