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Track Deposits & Bank Statements

Track Every Deposit Across Bank Statements Instantly

15 minutes with CaseMark

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We have it from here.

Choose the fast one-off run here, or jump into the workspace when you want saved history, revisions, and a fuller matter workflow.

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Best for a quick one-off job. Add your email, upload the files, and we'll run the workflow and send the result to your inbox.

1. Add your email so we know where to send the result.

2. Upload the files you want analyzed.

3. Run the workflow and we'll take it from there.

Use in Workspace

Best for ongoing matters

Save and reopen matters, keep documents together, refine the output, rerun with changes, and export or share polished work product when you're done.

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Scroll for the workflow details below if you want to review what this run handles, what documents help, and what the output looks like.

If this is part of a live matter, the workspace is the better fit: you can keep your documents together, revisit the result, and keep working without starting from scratch.

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Workflow

Track Deposits & Bank Statements

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Workflow

Track Deposits & Bank Statements

Overview

Manually reviewing bank statements to trace deposits is tedious and error-prone. Attorneys and paralegals spend hours cross-referencing transactions, reconciling dates, and tracking where settlement funds were distributed—often across multiple accounts and statements.

Tracing deposits through bank statements and multiple accounts is tedious, time-consuming work that can take days of manual review. Missing a single transaction or failing to establish a complete chain of custody can undermine your case, expose trust account violations, or leave you vulnerable to malpractice claims.

CaseMark automatically extracts every deposit from your bank statements and traces each dollar through to final disbursement, creating a defensible audit trail in minutes. Build ironclad evidentiary records with comprehensive transaction matrices, compliance assessments, and expert-ready documentation that withstands cross-examination.

How it works

  1. 1. Upload your documents

  2. 2. AI analyzes and extracts key information

  3. 3. Review and customize the generated content

  4. 4. Export in your preferred format (DOCX, PDF)

What you get

  • Deposit Summary Table

  • Deposit Timeline

  • Payment Distribution Analysis

  • Payout Tracking by Account

  • Date and Amount Reconciliation

  • Missing or Unaccounted Deposits

  • Cross-Reference Report

What it handles

  • Deposit Summary Table

  • Deposit Timeline

  • Payment Distribution Analysis

  • Payout Tracking by Account

  • Date and Amount Reconciliation

  • Missing or Unaccounted Deposits

  • Cross-Reference Report

Required documents

  • Bank Statements

    Complete bank statements covering the relevant time period showing all deposits and withdrawals

    PDF, CSV, Excel, Image

  • Transaction Registers

    Internal accounting records, ledgers, or transaction logs documenting deposits and disbursements

    PDF, Excel, CSV

Supporting documents

  • Wire Transfer Confirmations

    Wire transfer receipts, confirmation codes, and supporting documentation for electronic transfers

    PDF, Image

  • Check Images

    Copies of deposited checks and disbursement checks with memo lines and endorsements

    PDF, Image

  • Settlement Agreements

    Settlement documents, court orders, or payment schedules governing fund disbursement

    PDF, Word

  • Retainer Agreements

    Fee agreements and client authorizations controlling handling of client funds

    PDF, Word

  • Invoices and Payment Records

    Supporting documentation explaining the purpose and authorization for disbursements

    PDF, Excel, Image

Why teams use it

Identify all deposits automatically across multiple bank statements

Trace complete payment distribution paths and payout destinations

Generate timeline reports showing deposit dates and amounts

Flag missing or unaccounted deposits instantly

Reduce financial document review time by 95%

Questions

How does CaseMark trace deposits across multiple bank accounts?

CaseMark analyzes all uploaded bank statements and transaction records to identify matching transfers between accounts based on amounts, dates, and reference numbers. The system follows each deposit forward in time, tracking partial disbursements, account transfers, and final payments to create a complete chronological timeline. Every connection is documented with specific citations to source documents for verification.

Can this tool identify trust account violations and compliance issues?

Yes, CaseMark automatically flags potential violations including commingling of client and operating funds, insufficient balances, delayed disbursements, and unauthorized payments. The system identifies suspicious patterns like structured deposits, circular transfers, and disbursements to unexpected recipients. All findings are presented with specific transaction details and regulatory context to support compliance reviews or disciplinary investigations.

What if some deposits cannot be traced to disbursements?

CaseMark separately identifies and reports any deposits that remain partially or fully untraced, explaining what efforts were made to locate corresponding disbursements. The analysis specifies what additional records or information would be needed to complete the tracing, such as missing bank statements or external account records. This transparency ensures you understand exactly where gaps exist in the financial record.

Is the output suitable for expert testimony and legal proceedings?

Absolutely. CaseMark generates comprehensive transaction matrices with complete document citations, narrative analyses explaining fund flows, and detailed findings on compliance issues. The output is structured to anticipate questions from opposing counsel and judges, with every factual assertion supported by specific references to source documents including page numbers and transaction lines. This documentation serves as a foundation for expert reports, depositions, and trial testimony.

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